Playlist Area UI Update

Overview

The Playlist area in NowSignage has been updated with a new Table View, designed to make managing playlists faster, clearer, and more scalable.

This update is especially useful for customers working with large playlists or running targeted campaigns across multiple screens.

 

• What’s New

  • Unified table-based playlist interface

  • Advanced filtering, resizing, and column controls

  • Include and Exclude Targeted Tag logic

  • Mass edit and mass delete tools with progress tracking

  • Playlist-specific default image durations

  • Playlist asset limits

  • Asset locking with role-based permissions

  • Improved asset preview with resolution and format details

 

This guide explains how to use these new features step by step.

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• Using the Playlist Table View

Playlists now use a modern table layout, consistent with other areas of NowSignage such as Screens, Schedules, and Content.

Each row represents an item in your playlist, with columns showing key information such as asset type, duration, tags, and scheduling.

• • # number: shows the play order of each item in the playlist.
  • Thumbnail: Displays a preview of the content asset
  • Name: Name of asset
  • Asset Type: e.g, Video, Image, YouTube, Webpage 
  • Duration: Set asset duration time
  • Include Targeted Tag: Displays any added tags
  • Exclude Targeted Tag: Displays any excluded tags
  • Settings: Highlights any shown from-to, tagged and locked items in the playlist.
    
    

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• Filtering and Finding Playlist Items

The new Table View makes it easy to locate specific content, even in very large playlists.

You can filter playlist items by:

• Asset name – type to search instantly

• Asset type – images, videos, webpages, IPTV, and more

• Targeted Tags – identify which assets belong to specific campaigns

 

Filters can be combined. For example, you can show only image assets that use a specific tag.

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Playlist Order:

This column is the playlist order (position) control.

What it is

• The # column shows the play order of each item in the playlist.

• The numbered rows (1, 2, 3, etc.) indicate the exact sequence in which content will play.

 

What it does

• The six-dot handle next to each number allows you to reorder playlist items using drag and drop.

• Click and hold the handle, then drag the item up or down to change its position in the playlist.

• The playlist updates automatically to reflect the new order.

This ensures that items are always reordered accurately within the complete playlist, rather than within a filtered subset.

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• Previewing Assets in a Playlist

You can preview image and video assets directly from the playlist table.

To preview an asset:

1. Hover over the asset thumbnail

2. Click to enlarge the preview

 

The preview displays useful information such as:

• Image resolution - Ideal for validating that your content meets our recommended

• File format

• Orientation (Landscape or Portrait)

 

This helps confirm content suitability before it plays on screen.

 

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• Adding Content to a Playlist

Faster Media Selection

Images and videos are now grouped together under a single Media option when adding content. This makes it quicker to add mixed media to a playlist.

 

Quick Add and Multi-Select

You can add content in several efficient ways:

• Hover over an asset and click the + Add button

• Click asset thumbnails to select multiple items and add them in one action using the + Add Selection button

 

After selecting assets, you’ll be taken to the setup screen where you can:

• Set durations

• Apply Shown From-Remove schedules

• Add Targeted Tags

 

Click Add to playlist to complete the process.

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• Using Targeted Tags (Include and Exclude)

Targeted Tags control where content plays.

When adding or editing a playlist item, you can optionally apply targeted tags using one of two logic types.

Example

If a campaign should run everywhere except a small number of locations:

1. Tag the screens you want to exclude

2. Set the asset’s tag logic to Exclude

3. Add the excluded screen tags to the asset

The asset will play on all other screens, without needing duplicate playlists.

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Viewing Tags in the Playlist Table

Tag usage is clearly visible within the table:

• Hover over the tag icon to view included and excluded tags

• Use the Included Tags and Excluded Tags columns to view and filter tagging across the playlist

 

This makes it easy to review and audit campaigns at a glance.

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• Managing Multiple Playlist Items (Mass Management)

For large playlists, mass management tools allow you to update multiple items at once.

 

Selecting Items

• Use the checkboxes on the left of each row

• Or click Select All to choose the entire playlist

Once items are selected, mass management options become available.

 

Mass Delete

• Remove multiple playlist items in one action

• A confirmation screen lists all selected items before deletion

 

Mass Edit Options

Mass Edit allows you to update several settings at the same time. Only the fields you change will be applied.

Available options include:

Duration

• Applies to images and other static content

• Video durations are not affected

 

Start and End Dates

• Apply scheduling to multiple items at once

• Use Clear Values to remove existing schedules

 

Targeted Tags (Override)

• Replaces all existing tags on selected items

• Allows switching between Include and Exclude logic

• If enabled and left empty, all tags will be removed

 

A progress bar shows update status, followed by a summary of results.

 

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• Advanced Playlist Settings

Click the pencil icon at the top of a playlist to access advanced playlist-level controls.

Default Image Duration

• Set a default duration for images added to this playlist

• Overrides the global default of 15 seconds

• Useful when adding multiple images with the same timing

 

Playlist Asset Limit

• Set a maximum number of items allowed in the playlist

• Once the limit is reached, no additional content can be added

 

Locking Playlist Assets

Assets can be locked to prevent accidental editing or deletion.

• Locked assets display a lock icon

• Only authorised users can unlock or modify them

 

This is useful for protecting approved or critical content.

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• User Roles and Playlist Permissions

Access to some playlist features depends on your user role within NowSignage.

 

Roles with Full Playlist Access

The following roles typically have full control over playlist features:

• Owner

• Project Manager

• Content Manager

 

These roles can:

• Edit playlists

• Use mass edit and mass delete tools

• Set default image durations

• Apply playlist asset limits

• Lock and unlock playlist items

 

Custom Roles and Sub-Permissions

Account Owners can create custom roles with fine-grained control over playlist permissions.

Sub-permissions can be enabled or disabled for features such as:

• Asset locking

• Playlist asset limits

• Default image durations

 

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Missing a Feature?

If you can’t see a playlist feature:

• You may be using a custom role

• The required sub-permission may not be enabled

Contact your Account Owner if you believe additional access is required.

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