How To Create And Manage Folders For Screens And Content

Organising your screens and content using Folders is an efficient way to keep your workspace structured especially when working with a large network of screens or extensive media libraries. Folders allow you to group related screens or assets together, manage access, and streamline navigation throughout the CMS.

This article explains how to create screen folders, edit them, move screens in and out of folders, and manage access settings.

 

---

1. Creating Screen Folders

Screen folders allow you to group screens based on location, department, device type, or any structure that helps your organisation stay organised.

 

How to Create a New Screen Folder

1. In the CMS main view > Click the + Add New button (top-right of the CMS).

2. Select Add Folder.

3. Enter a Folder Name.

4. (If applicable) Select the Video Codec for this folder.

   (Please refer to the Codec Guidance article for more detail on codec selection. knowledgebase.nowsignage.com/multi-codec-support-within-projects)

5. Add any User Access Tags for users who should have permission to view or edit this folder.

6. Once all information is complete, click Create Folder.

Your new folder will now appear under the Folders section above your main list of screens.

---

2. Moving Existing Screens Into a Folder

You can move individual screens or multiple screens into a folder at any time.

How to Move an Existing Screen Into a Folder

1. Tick the checkbox next to the screen you want to move.

2. Click Move Selected.

3. Choose the destination folder from the drop-down list.

4. Click Submit to confirm.

 

---

3. Add A Newly Created Screen To A Folder

When creating a new screen, select the folder from the available options you wish to add the screen into.

---

4. Editing or Deleting Screen Folders

You may edit a folder at any time to update its settings or rename it.

How to Edit a Screen Folder

1. Click into the folder.

2. Click on the folder name at the top.

3. The edit options will appear, allowing you to update:

• Folder Name (rename)

• Video Codec

• User Access Tags

 

How to Rename a Folder

• Click the Edit (pen) icon

• Enter the new folder name

• Save your changes

---

4. Removing Screens From a Folder

If you need to return a screen to the main screen list:

How to Remove a Screen From a Folder

1. Tick the checkbox next to the screen you want to remove.

2. Click Move Selected.

3. Choose the Screen option (this moves it back to the main list).

4. Click Submit.

The screen will now appear again under your primary list of screens.

 

---